1. Purpose

The Personnel Team is responsible for the proper administration and oversight of the church’s staff. Committee duties include the following:

2. General Administrative

a. Develop job descriptions for approval by the Session.

b. Document and communicate changes in staff duties and responsibilities, as directed by Session.

c. Resolve conflicts among staff, or between staff and church members, as required.

d. Provide pay and benefit recommendations to Session.

3. Staff Oversight

With the exception of positions in the Church that must be filled by Call, the Personnel Committee, upon consultation with the senior pastor, shall be responsible for participating in search committees convened by the Session to identify and interview candidates for positions that need to be filled.

The Committee shall also consult with pastor (Head of Staff) prior to taking disciplinary action including termination of employees. The committee shall immediately communicate the termination of an employee to session members. This action is not to interfere with or replace the authority or responsibility of a supervisor over subordinate(s).

a. Temporary Employees - The Personnel Committee must approve the employment of “temporary” personnel.

b. Temporary Organist - The Pastor, or Director of Music with Pastor's approval, may select a person to serve as organist on special occasions; for special services; during short-term periods of illness of the Organist; during scheduled vacations of Organist; or, in cases of emergencies.

c. Consultation - The Pastor, Associate Pastor, or similar positions of "Call" may, at their sole discretion, involve the Personnel Committee in any matter deemed appropriate, including, but not limited to, personal matters with Session, personal matters with church member(s), and/or, personal matters with staff members.

d. Personnel Administration - The Personnel Committee shall be responsible for, but is not necessarily limited to, the following activities:

i. Recommending salary adjustments

ii. Acting as advocate to Session for employees

e. Performance Appraisals - The Personnel Committee shall coordinate the completion of performance appraisals, as directed by Session.

f. Personnel Files - A file shall be maintained on each employee. The file shall include, in addition to an application for employment, all letters of commendation, all letters of reprimand, and, all past and current performance appraisal forms.

g. Confidentiality - All personnel files shall remain confidential and shall be housed in a locked filing cabinet. The Personnel Committee shall ensure that a system of limited access to the keys to this cabinet be developed and maintained. The Pastor, supervisor(s), church members and other persons not a current member of the Personnel Committee shall not have access to the keys to the personnel file cabinet.

Access to these files shall be limited to current Personnel Committee Members, to the supervisor of an employee, and to the employee. (Note: Federal Law requires that each employee has access to his/her personnel files.)